Privacy

HQ Tennis Foundation Inc.
Effective date: November 10, 2026
Last updated: November 10, 2026

HQ Tennis Foundation Inc. (“HQ Tennis Foundation,” “we,” “us,” or “our”) is a nonprofit organization. We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, who we share it with, and the choices you have when you visit hqtennisfoundationinc.com (the “Website”) or interact with us.

By using our Website, you agree to the practices described in this policy. If you do not agree, please do not use the Website.

1. Information We Collect

Information you give us

We collect personal information that you choose to provide, such as when you:

Subscribe to our newsletter
Fill out a contact, volunteer, partnership, or program inquiry form
Make a donation or sponsorship inquiry
Leave a comment on our Website
Email or otherwise communicate with us

This information may include your name, email address, phone number, mailing address, and any other details you include in your message.

Information collected automatically

When you visit the Website, certain information is collected automatically, including:

Your IP address
Browser type and version
Device type and operating system
Pages you visit, time spent on pages, and links you click
The website that referred you to us
Date and time of your visit

Cookies and similar technologies

We use cookies and similar technologies to operate the Website and understand how it is used. See Section 5 below for details.

2. How We Use Your Information

We use the information we collect to:

Operate, maintain, and improve the Website
Respond to your questions, requests, and messages
Send our newsletter, updates, and announcements (only if you have subscribed)
Process and acknowledge donations and sponsorships
Coordinate volunteers, programs, and events
Understand how visitors use the Website so we can improve it
Protect the Website against spam, fraud, and security threats
Comply with legal and regulatory obligations

We do not sell your personal information.

3. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share it only in these limited situations:

Service providers: With trusted third parties who help us run the Website and our operations, such as web hosting providers, email and newsletter services, payment processors, and analytics providers. They may use your information only to perform services for us and are expected to protect it.
Legal reasons: When required by law, court order, or government request, or when necessary to protect our rights, property, or safety, or that of our visitors or others.
Organizational changes: If we merge with, or transfer our programs or assets to, another organization, your information may be transferred as part of that process.
With your consent: In any other situation where you have given us permission.

4. Newsletter and Email Communications

If you subscribe to our newsletter, we will use your email address to send you news, updates, and information about our work. You can unsubscribe at any time by clicking the “unsubscribe” link at the bottom of any email or by contacting us. We will stop sending you newsletters promptly.

5. Cookies and Tracking Technologies

Cookies are small text files stored on your device when you visit a website. Our Website uses a cookie consent tool that lets you choose which categories of cookies to allow. The categories are:

Necessary cookies: Essential for the Website to function, such as security and saving your consent preferences. These are always active and do not store personal data.
Functional cookies: Support features such as social media sharing, collecting feedback, and enabling third-party tools.
Analytical cookies: Help us understand visitor numbers, bounce rate, and traffic sources so we can improve the Website.
Advertisement cookies: Used to deliver relevant advertising and measure the effectiveness of campaigns, where applicable.

You can accept all cookies, reject non-essential cookies, or customize your choices using the cookie banner on the Website. You can also change your preferences at any time through the cookie settings button, and you can control cookies through your browser settings. Blocking some cookies may affect how the Website works.

6. Third-Party Links and Services

Our Website may contain links to third-party websites and social media platforms, including Facebook, Instagram, X (Twitter), YouTube, and Telegram. We do not control these sites and are not responsible for their privacy practices. We encourage you to read the privacy policy of any site you visit.

7. Donations and Payments

If we accept donations online, payments are processed by secure third-party payment providers. We do not store your full credit card or bank account details on our Website. Your payment information is handled according to the privacy and security policies of the payment provider. We keep records of donations (such as donor name, amount, and date) for acknowledgment, accounting, and legal compliance.

8. Children’s Privacy

Because we serve young people, we take children’s privacy seriously. Our Website is intended for a general audience and is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 through the Website without verifiable consent from a parent or guardian.

Information about minors who take part in our programs is collected from and managed through their parents or guardians. If you believe a child under 13 has submitted personal information to us through the Website, please contact us and we will delete it promptly.

9. Data Retention

We keep personal information only as long as necessary for the purposes described in this policy, or as required by law, for example to meet accounting, tax, and reporting obligations. When information is no longer needed, we delete it or anonymize it.

10. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, misuse, or disclosure. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

11. Your Rights and Choices

Depending on where you live, you may have the right to:

Access the personal information we hold about you
Correct information that is inaccurate or incomplete
Delete your personal information, subject to legal exceptions
Object to or restrict certain uses of your information
Withdraw consent at any time where we rely on your consent
Request a copy of your information in a portable format
Opt out of marketing emails at any time

To exercise any of these rights, contact us using the details in Section 14. We may need to verify your identity before responding, and we will respond within the time required by applicable law.

For California residents

Under California law, you may request to know what personal information we collect, use, and disclose, and may request deletion or correction of your information. We do not sell your personal information, and we will not discriminate against you for exercising your privacy rights.

For visitors from the European Economic Area, United Kingdom, and similar regions

Where data protection laws such as the GDPR apply, we process your personal information based on your consent, our legitimate interests in operating our nonprofit mission and Website, performance of a request you make, or compliance with legal obligations. You also have the right to lodge a complaint with your local data protection authority.

12. International Visitors

Our Website may be accessed from different countries. Your information may be processed and stored in countries other than your own, where data protection laws may differ. By using the Website, you understand that your information may be transferred and processed in this way, and we take reasonable steps to protect it.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated version on this page and change the “Last updated” date at the top. We encourage you to review this page periodically. Continued use of the Website after changes means you accept the updated policy.

14. Contact Us

If you have questions about this Privacy Policy, or want to exercise your privacy rights, please contact us:

HQ Tennis Foundation Inc.
Website: hqtennisfoundationinc.com
Please use the contact form on our Website, and mark your message “Privacy Request.”